Digital Mailroom

il y a 2 semaines

Luxembourg Alter Domus Temps plein

For our office in Luxembourg, we are currently looking for a Digital Mailroom & Administrative Agent. We offer a young, dynamic, and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career

**JOB DESCRIPTION**:
In the context of a migration towards a new Document Management System, the Digital Mailroom & Administrative Agent is responsible for preparing electronic and physical documents from different channels, in order to trig adequate subsequent business processes. He respects strict deadlines and delivers high quality results. He is also in charge of filings to Administration. He prepares and sends filings respecting our internal processes, ensuring Alter Domus clients expectations are met while respecting the law.

**Daily tasks include**:

- Collect, prepare, scan, index and archive multi-channel documents;
- Prepare documents for machine learning based processes;
- Process internal customer’s requests according to priority;
- Prepare legal filings based on companies’ decisions, ensuring that the law is respected, interface between the Administration and internal staff expectations;
- Ensure timely and proper filing of Corporate Tax and VAT returns;
- Communication with internal teams for gathering information, analysing requests ensuring internal processes are respected;
- Ensure 4 eyes review on filings prepared by other team members.

**Your Profile**:

- You are a new graduate, or you have already experience in a similar environment;
- Good oral and written communication skills;
- You have a good understanding in French and English;
- Good administrative skills including MS Office, documents processing and archiving;
- Previous experience with Sharepoint of any other electronic document management system will be considered as an asset;
- You are well organised, methodical and pay attention to detail;
- You have a strong team spirit and understand priorities as a team;
- You have a very good understanding in both reading and writing of French and English;
- You are both rigorous and flexible;
- Legal experience or knowledge will be considered as an additional advantage.

  • Document Controller/digital Mailroom Specialist M/w

    il y a 2 semaines

    Luxembourg Eowin Temps plein

    With more than 30 years of experience in our business, we are one of the market leaders in consulting, engineering and digital document management services, mainly in energy, defense, telecommunications and aeronautics. The recognized expertise of our teams, as well as our project execution mastery, allow us to establish a major player position with our...

  • Digital Mailroom

    il y a 5 jours

    Luxembourg Alter Domus Temps plein

    We are Alter Domus. Our name means “The Other House” and we’re a world leading provider of integrated solutions for the alternative investment industry. We believe in being different. Here, you progress on merit, not who you know. You speak openly, whoever you’re speaking to. And it’s your freedom to decide which cutting-edge kind of finance...

  • Digital Mailroom

    il y a 2 semaines

    Luxembourg Alter Domus Temps plein

    **ABOUT US** We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...

  • Digital Mailroom

    il y a 19 heures

    Luxembourg Alter Domus Temps plein

    **ABOUT US** We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the...

  • Administrative Officer

    il y a 1 semaine

    Luxembourg PICTET Temps plein

    **Your team**: - The **Pictet Group** is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700...

  • Administrative Officer

    il y a 6 jours

    Luxembourg Bank Pictet & Cie (Europe) AG, succursale de Luxembourg Temps plein

    Pictet is an investment-led service company, offering wealth management, asset management and related services. We are an independent investment partnership known for our long-term mindset, responsible approach to business and entrepreneurial spirit. These principles have defined us since 1805. For our clients, colleagues, and wider society, we always aim...

  • Personal Assistant

    il y a 2 semaines

    Luxembourg KPMG Temps plein

    **Find your purpose at KPMG Luxembourg** We see a world of opportunity. From uncovering ways to digitalize, to enabling new sectors to take off, to building sustainability and resilience into economies, we know insights reveal new opportunities for all. We are diverse and dedicated problem solvers, part of the worldwide network of high-quality audit, tax...

  • Personal Assistant

    il y a 1 semaine

    Luxembourg KPMG Luxembourg Temps plein

    KPMG Luxembourg combines our multi-disciplinary approach with deep, practical industry knowledge to help clients meet challenges and respond to opportunities. As a leading consulting firm with more than 1,700 employees and more than 70 nationalities in Luxembourg, we know that our strength and capability come from our people, their experiences, culture and...