Meeting Management Assistant in Luxembourg

il y a 2 semaines

Luxembourg infeurope S.A. Temps plein

**Job Type(s)**:CDI**Location(s)**:Luxembourg**Company Name**:infeurope S.A.We are looking for a **Meeting Management Assistant (M/F/d)** to join our Service management team.

**Start Date**: ASAP
**Location**: Luxembourg
**Contract**: CDI

**Task description**:
The meeting management assistant will provide administrative support relating to the provision of meeting management services to the customer, an EU Directorate General.

**The role will focus on**:

- Communication with the client and the service providers;
- Preparation of online, physical and hybrid meetings according to client needs (organisation and planning, communication with presenters, document management, travel arrangements, booking of premises) ;
- Supporting the actual meetingsthis may entail occasional trips to Brussels;
- Post meeting follow-up with presenters and client staff, production of meeting attendance reports etc;
- Ensuring that the service delivery is performed according to the contractual terms, and particularly that all deadlines are respected.

**Job requirements**:

- Minimum professional experience of 1-2 years in event management or similar transferable experience;
- Excellent English skills; other European languages would be considered an asset;
- Very good communication skills (verbal and written)
- Organised and detail-oriented;
- Good ability to analyse and summarise;
- Good command of MS Office (Word, Excel, PowerPoint);
- Capacity to deliver to deadlines;
- Flexible and proactive approach to work;
- Service-minded and able to manage priorities;
- Focus on solutions and results.

**Additional Nice to Haves**:

- Holding a university degree, ideally in an area such as Business Management, Medical, Communication, Marketing or similar field, or experience in project management;
- Experience in running events using online meeting management tools (Webex is an additional plus);Knowledge of the healthcare industry;
- Previous experience in providing services to the EU Commission;
- Previous experience in project management would be considered an asset.

**Your working environment**:

- Work under the supervision of an experienced project manager;
- Dynamic multilingual team;
- Strong commitment to high quality work.

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