Legal Secretary

Job Description

**Matter Management and Billing Activities**
- Process client acceptance forms and collect AML/KYC documentation.
- Ensure new matters are opened and existing legal files are maintained.
- Assist lawyers with timesheet reviews and invoice preparation.
- Attend WIP and debtors' meetings, ensuring follow-ups with the billing team.
- Verify draft invoices for accuracy and compliance, finalize and issue them.
- Respond to invoicing queries and manage document collection.

**Follow-up of Payments**
- Handle client questions regarding invoices.
- Analyze financial aspects of client files with partner, lawyers and the finance department.

**Client Focus and Support**
- Schedule client meetings and calls.
- Develop PowerPoint presentations, Excel spreadsheets, and fee quote documents.
- Foster relationships with internal and external clients.

**Practice Management**
- Manage queries, files, and prioritize tasks.
- Handle and manage yearly audit requests from auditors.
- Schedule meetings, book rooms, and prepare materials.
- Draft correspondence and manage the document cycle.

**Qualifications**:

- Ideally a first experience in an administrative or billing assistant position, in a law firm or with an international service provider.
- Bachelor or Master's degree in administrative assistance, secretarial field or accounting.
- Fluency in French and English, German or Luxembourg are a plus, any other European language would be appreciated.
- Good knowledge of Microsoft suite and the ability to quickly learn other IT systems (experience with various e-billing systems is considered an advantage).
- Dynamic and "willing to learn" attitude.
- Ability to prioritise workload and to work well under pressure.
- Flexible and able to work as part of a team in a confidential manner.

Company Description

We are one of the largest international law firms in the world. With over 33 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work. Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them. You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.

But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all our teams.

Whichever area of the business you join, you’ll become an integral part of an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet. With around 130 lawyers and 14 Partners, the Luxembourg office of Clifford Chance is a leading player in the Luxembourg legal services market.

Whatever your area of expertise, you will find a range of career opportunities at Clifford Chance. And wherever you are heading, Clifford Chance is where you can be true to your ambitions.

As a **Legal Secretary and Billing Assistant** you will be joining the **Tax department** at Clifford Chance, where you will be responsible for providing professional administrative support to the lawyers in relation to both billable and non-billable work, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies.

Additional Information

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.