Senior Administrator

Il y a 5 mois


Luxembourg Human Innovation Partners Temps plein

HI Partners is currently seeking a Senior Administrator for a fixed-term contract (FTC) to join a Financial Services firm in Luxembourg. As a Senior Administrator, you will be responsible for providing comprehensive administrative support to ensure the smooth operation of our organization. This is a great opportunity for someone with strong administrative skills and attention to detail.

**Responsibilities**:

- Provide high-level company secretarial support to the Group
- Maintain the company secretarial obligations for Luxembourg in-house Group companies, ensuring the proper execution of all Conducting Officer/Management/Exco meetings to the highest standard.
- Manage calendars, schedule appointments, and coordinate meetings
- Perform all company secretarial tasks with precision and efficiency.
- Liaising with internal departments and central functions on a daily basis
- Overseeing the maintenance of statutory books and records
- Managing statutory and regulatory documentation and filings
- Prepare and distribute meeting agendas and minutes
- Assist with the preparation and formatting of documents, reports, and presentations
- Manage and maintain accurate records and databases
- Scheduling and managing meetings, including handling meeting requests and attending meetings.
- Assist with the organization of events and conferences
- Preparing and supervising the creation of meeting agendas, ensuring their accuracy and completeness.
- Soliciting reports to be included in board packs.
- Gathering reports and management information.
- Distributing reports and board packs to relevant stakeholders.
- Coordinate travel arrangements and accommodations
- Support the team with various administrative tasks as needed
- Drafting minutes and resolutions for meetings, distributing action points and minutes to participants for feedback within agreed-upon timeframes, finalizing action points and minutes, and organizing approval and/or signing within agreed-upon timeframes.

**Requirements**:

- Minimum of 3 years’ experience in the finance industry, ideally in a Trust and Company setting.
- Strong organizational and multitasking skills
- Excellent attention to detail and accuracy
- Excellent knowledge and comprehensive understanding of the local finance industry and the regulatory requirements within our operational scope.
- Proficiency in Company Law and Corporate Governance
- Proficient in Microsoft Office Suite
- Ability to prioritize and meet deadlines
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Flexibility and adaptability in a fast-paced environment
- Knowledge of administrative procedures and systems
- Professionalism and confidentiality



  • Luxembourg Hays Temps plein

    A client in the IT Services is currently looking for a Senior Linux administrator. The company has an SME culture located to Luxembourg. The company is looking for a Senior System Administrator who already has a big background on Linux server. Your responsibilities as senior Linux administrator You are in charge of managing the Linux environment You are...

  • Senior Corporate Administrator

    il y a 2 semaines


    Luxembourg City Le Grand & Associates Luxembourg Temps plein

    Job Title: Senior Corporate AdministratorLe Grand & Associates Luxembourg is seeking a highly skilled Senior Corporate Administrator to join our team. As a Senior Corporate Administrator, you will be responsible for maintaining strong client relationships, overseeing the setup and structuring of new companies, and ensuring compliance with Luxembourg's legal...


  • Luxembourg Bruin Temps plein

    R- Posted by - Rachael Brooks- Recruiter Our client is a leading private equity investment manager. Due to continued growth and expansion, they are now seeking a Senior Legal Administrator to join their Legal and Corporate Secretarial team in Luxembourg on a permanent basis. Working with global investment managers covering range of top-tier investment...


  • Luxembourg JTC Group Temps plein

    **Join JTC where your contribution will be valued.**: We currently have an exciting opportunity for a Transfer Agency Senior Administrator to join our team in Luxembourg. In order to reinforce our dynamic and growing team, we are currently looking for a TA Senior Administrator to administer the Transfer Agency clients. **Main Responsibilities and...

  • Senior Legal Administrator

    il y a 2 semaines


    Luxembourg, Luxembourg Axis Temps plein

    Job SummaryAxis is seeking a Senior Legal Administrator to join our team. The ideal candidate will provide high-level administrative support to our Legal Section Head, focusing on the preparation of contracts and agreements.ResponsibilitiesAssist in the preparation and review of contracts and agreementsProvide corporate secretarial services, including data...


  • Luxembourg JTC Group Temps plein

    **Join JTC where your contribution will be valued.**: We currently have an exciting opportunity for a Corporate Senior Administrator to join our team in Luxembourg. In order to reinforce our dynamic and growing Fund Services team, we are currently looking for a Corporate Senior Administrator. **Main Responsibilities and Duties**: - Provide a full range of...


  • Luxembourg Blackridge Group Temps plein

    **Senior Technical Administrator Unix** The Technical Administrator Unix is the main operational role for the provision of the Unix operational services. He/She is responsible for effective provisioning, installation/configuration, operation, and maintenance of datacenter environment hardware and software and related infrastructure. He/she participates in...

  • Senior Administrator

    Il y a 5 mois


    Luxembourg JTC Group Temps plein

    **ROLE OVERVIEW** **PURPOSE OF JOB** As a Risk and Valuation Senior Administrator, you will be part Risk Management & Valuation team of JTC Global AIFM Solutions SA (Luxembourg). **MAIN RESPONSIBILITIES AND DUTIES** - Support the development, implementation, and conducting of quantitative and qualitative risk analysis for market risks, credit risks,...


  • Luxembourg BlackRidge Group Temps plein

    **Job Information**: Work Experience - 5+ years Industry - IT Services City - Luxembourg Country - Luxembourg Province - Luxembourg (fr) Postal Code - L-1116 **Senior Technical Administrator Unix** The Technical Administrator Unix is the main operational role for the provision of the Unix operational services. He/She is responsible for effective...


  • Luxembourg TMF Group Luxembourg Temps plein

    **About TMF Group** TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 10,000 experts and 125 offices in 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax,...


  • Luxembourg VP Bank (Luxembourg) SA & VP Fund Solutions (Luxembourg) SA Temps plein

    **Senior Fund Administrator PE/RE**: Would you describe yourself as an enthusiastic, results-oriented person with an entrepreneurial mindset? Then you'll feel right at home here. We offer a comprehensive range of fund-related services. With our system-based, pragmatic, hands-on approach, we help independent wealth managers and family offices achieve success...


  • Luxembourg City JTC Luxembourg S.A. Temps plein

    Job DescriptionWe are seeking a highly skilled Senior Administrator to join our team in Luxembourg. As a Senior Administrator, you will play a key role in ensuring the smooth operation of our trust and corporate services.Key ResponsibilitiesClient Onboarding and Due Diligence: Ensure that all client onboarding and due diligence requirements are met in...


  • Luxembourg SOFITEX Temps plein

    Description de l'entreprise Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité. Description de...


  • Luxembourg JTC Group Temps plein

    **ROLE OVERVIEW** **PURPOSE OF JOB** JTCL introduced its full depositary services offering in 2019. The offering supports Regulated investment funds in the EU that are required to appoint a depositary to comply with the Alternative Investment Fund Managers Directive (AIFMD). The Senior Depositary Administrator will work closely with the Depositary Manager...

  • Senior Administrator

    Il y a 5 mois


    Luxembourg Northern Trust Corp. Temps plein

    About Northern Trust: Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring...


  • Luxembourg Saxton Leigh Temps plein

    **THE COMPANY**: We are working with a regular client of ours who have an international footprint in the corporate service provider space. The client is looking for a Senior Compliance Administrator to join the team. **THE RESPONSIBILITIES**: - Providing guidance on the development, implementation and maintenance of robust policies, procedures and...


  • Luxembourg Citco Temps plein

    Senior Corporate Administrator Real Assets Luxembourg **About Citco** Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs. **About...


  • Luxembourg JTC Group Temps plein

    **ROLE OVERVIEW** **PURPOSE OF JOB** In order to reinforce our dynamic and growing Fund Services team, we are currently looking for a Corporate Senior Administrator. **MAIN DUTIES AND RESPONSIBILITIES** - Provide a full range of corporate services for an extensive and diversified portfolio of clients in the Real Estate and Private Equity industry. -...


  • Luxembourg JTC Group Temps plein

    **ROLE OVERVIEW** **PURPOSE OF JOB** In order to reinforce our dynamic and growing Corporate Services Team, we are currently looking for a Corporate Senior Administrator. **MAIN DUTIES AND RESPONSIBILITIES** - Provide a full range of corporate services for an extensive and diversified portfolio of clients in the Real Estate and Private Equity industry. -...

  • Servicenow Administrator

    Il y a 3 mois


    Luxembourg AbAKUS IT Solutions Temps plein

    **Your Role**: As a ServiceNow Administrator, you will play a key role in optimizing and managing the ServiceNow platform within the company. Whether you are a beginner or experienced, you will have the opportunity to grow in a collaborative environment and actively contribute to the digital transformation of our clients. **Main Responsibilities**: -...