Facilities Supervisor

Posted- 07-Feb-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Accounting/Finance- Location(s)- Luxembourg - Luxembourg - Luxembourg**For our client Fidelity Investment in Luxembourg, we're looking for a Facility Supervisor.**

Summary of servicesThe Services provided are for the delivery of Vendor management, maintenance, and facility work for 40 hours per week.- Vendor Management. Assist in ensuring due diligence is done with engineering and building vendors according to internal procurement process. Maintain and deliver appropriate SLA by using KPI techniques to demonstrate achievement of agreed SLAs
- Supervise and coordinate various building maintenance in coordination with appointed supplier, including follow up on any deficiencies
- Car management. Deliver a seamless service to our sales staff. Ensuring written processes are updated and respected and provide financial reporting whenever needed. Quarterly meetings with HR.
- Manage new and existing service contracts (including renewals and changes) in the context of compliance, risk, fraud and continuing good value
- Invoice management of suppliers using the internal platforms including a clear understanding on how the systems connect.
- Support access and security services in the office, including alarm monitoring. Possibility to be on call outside of office hours.
- Understanding how Facilities comply with Health & Safety requirement
- Understand the Business Disaster Recovery (DR) and assist in DR and Business Continuity Planning (BCP) if/when required. Be available for incidents and events outside of office hours.
- Project planning of soft and hard facility projects covering topics from work environment improvements to engineering projects
- Allocation and utilization of space
- Support the local Facility lead during Audit review
- Skills and experience required to provide this service- 2-3 years past experience in a similar role
- Language: English and French
- Highly organized with excellent administration skills
- Computer literate with experience of Microsoft packages
- You are a Team-player; flexible and always willing to help
- Capable of working alone with minimum supervision
- You have an eye for quality and sees problems before they occur
- Aware of Health & Safety guidelines
- Our Offer- A great working atmosphere
- Permanent full-time contract with an attractive and competitive remuneration package
- A challenging job
- The opportunity to develop