Junior Receptionist

**Job type**:

- Permanent**Emp type**:

- Full-time**Industry**:

- Asset Management**Expertise**:

- Office support**Location**:

- Luxembourg, Luxembourg**Job published**:

- 03-05-2023**Job ID**:

- 33222**Junior **Receptionist** & Admin**istrative** Assistant**

Our client, a dynamic alternative investment firm, is seeking a **Junior **Receptionist** & Administrative Assistant **to join their team

In this multitasking role, you'll be the face of the company, providing top-notch customer service to both your colleagues and outside visitors. Your self-assured, can-do attitude will shine through as you work in a beautiful, modern office space, reporting directly to the highly respected Office Manager.

This is the perfect opportunity for a bright individual to start their career in a dynamic and multicultural working environment where good atmosphere and work-life balance prevail.

**Your responsibilities**:

- Support the office local Leader as needed
- Maintenance of office equipment and ordering stationery supplies
- Manage the relationship with office suppliers
- Manage daily mail and dispatch
- Answer and forward incoming phone calls
- Welcoming visitors and making them comfortable
- Arrange travel and accommodation plans when required
- Organisation and planning of office meetings, events and appointments (complex agenda management)
- Coordinate with IT department and any other parties
- Assisting in some basic legal administration tasks (e.g: organising documents for signing, coordinating with the notary, sorting and archiving documentation)

**Your profile**:

- A first experience as an Administrative Assistant, Team Assistant, Receptionist, or Customer service within an internship in the hotel or finance industry would be an asset.
- Fluent in both English and French is a must
- Strong communication skills, an enthusiasm for working with people and a committed approach to work.
- Good understanding of Microsoft tools
- Proactive, independent, and a team player;
- Enthusiastic about delivering outstanding service to customers.
- Good time management abilities, including the capacity to multitask and prioritize tasks;