Securities Services

**Department**:
Securities Services, a division of J.P. Morgan's Corporate Investment Bank, is a global industry leader with $30 trillion in assets under custody. J.P. Morgan provides innovative custody, fund accounting, and administration services to the world's largest institutional investors, alternative asset managers, and debt and equity issuers. J.P. Morgan's Securities Services business comprises Custody, Accounting, Transfer Agency, Trading Services, Middle Office outsourcing, Foreign Exchange, and other activities related to servicing assets for traditional and alternative funds. It leverages its scale and capabilities in more than 100 markets to help clients optimize efficiency, mitigate risk, and enhance revenue through a broad range of investor services as well as securities clearance, collateral management and alternative investment services investments around the world.

**About the role**:
Company Secretary will be responsible for the day to day company administration for a number of client companies.

**Key responsibilities**:

- Compiling board packs and ensure its timely delivery to the managers prior to the board meetings
- Attendance at board and shareholder meetings
- Drafting of minutes of board and/or shareholder meetings
- Drafting of circular resolutions
- Preparation of statutory filings
- Liaison with CSSF RCS Luxembourg Stock Exchange and the Luxembourg tax authorities
- Liaising with third parties (auditors, legal counsels e.t.c.) to facilitate transactional activities as per client's requests
- Ensure timely delivery of all client outputs (including those originating from outsource service partners) for own clients and team
- Adopt flexible approach to ensure client deadlines are met
- Recommend and/or initiate corrective action when service levels fall short of standard
- Proactively work to maintain and enhance client relationships
- Assist with the planning of client meetings and visits
- Assist with the onboarding of new business
- Ensure full functional understanding of (and compliance with) operational risk processes & controls
- Identify and remediate any risk issues in accordance with internal risk policies
- Assist with the preparation of procedures & checklists and ongoing review of existing procedures & checklists
- Reviewing work of other team members for accuracy and control
- Supervision of team/tasks in absence of team manager

**Qualifications / Competencies**:

- Experience providing company administration support to Luxembourg domiciled companies (experience providing company administration to private equity vehicles would be advantageous)
- Significant experience in company secretarial or legal role
- ICSA qualified or equivalent legal/company secretarial qualification
- Knowledge of Luxembourg Commercial Law and fund administration
- Knowledge of Rules and Regulations of the Luxembourg Stock Exchange
- Knowledge of CSSF rules and regulations in respect of all Luxembourg regulated companies and funds
- Knowledge of Corporate Governance best practice
- Ability to assist in identifying systems and change processes changes desirable
- Administration and office experience
- Fluency in other languages highly advantageous

**Interpersonal skills**:

- Excellent presentation, interpersonal and communications skills - both written and oral
- Excellent organisation skills and the ability to multi manage tasks
- Ability to liaise effectively with peers and clients at various levels of seniority
- Must be pro-active and responsive
- Self-motivated, innovative, and analytical, and able to work well on their own or within a team environment
- Must have the ability to work accurately under pressure and to tight deadlines

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.