Corporate Services

il y a 3 jours


Luxembourg City Sofitex Talent Recruitment Temps plein

LE POSTE :


For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:



As Senior/Principal Operational Assistant you will provide day to day-to-day operational assistance in order to enable the Division to carry out its businesses in the most effective and efficient way. The responsibilities are:



• Creating receipts each month & filing corresponding documents

• Support with contract amendments, controlling of purchase orders and requisitions

• Monitor payments and invoices, adapt created receipts with invoice value

• Electronic and paper filing

• Ensure the provision of office equipment and stationary supplies

• Coordinate the administration of the team members On-Call Service

• Procurement of material and/or equipment

• Support creation and maintain information and data for CPS reporting activities

• Minutes of briefings and other meetings

• Management of agendas, meetings and division communications and general coordination.



PROFIL RECHERCHÉ :


• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

• At least 5 years' experience in an administrative support role, including at least 3 years in an operational assistant position

• Excellent command of written and spoken English and French

Key technical/professional knowledge and skills:



• Strong organisational and administrative skills

• Experience in working with multicultural and international teams as well as with external service providers

• Knowledge of basic budget and receipts administration;

• Experience in operational cooperation with IT technicians

• Good knowledge of advanced functions in Microsoft Office

• Working knowledge of contract management, understanding of service levels, performance monitoring and administration of documents



This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.

Salary ranges between 4,200€ and 5,000€ gross per month, depending on experience.


APCT1_LU



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