Corporate Services
il y a 3 jours
LE POSTE :
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:
As Senior/Principal Operational Assistant you will provide day to day-to-day operational assistance in order to enable the Division to carry out its businesses in the most effective and efficient way. The responsibilities are:
• Creating receipts each month & filing corresponding documents
• Support with contract amendments, controlling of purchase orders and requisitions
• Monitor payments and invoices, adapt created receipts with invoice value
• Electronic and paper filing
• Ensure the provision of office equipment and stationary supplies
• Coordinate the administration of the team members On-Call Service
• Procurement of material and/or equipment
• Support creation and maintain information and data for CPS reporting activities
• Minutes of briefings and other meetings
• Management of agendas, meetings and division communications and general coordination.
PROFIL RECHERCHÉ :
• Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);
• At least 5 years' experience in an administrative support role, including at least 3 years in an operational assistant position
• Excellent command of written and spoken English and French
Key technical/professional knowledge and skills:
• Strong organisational and administrative skills
• Experience in working with multicultural and international teams as well as with external service providers
• Knowledge of basic budget and receipts administration;
• Experience in operational cooperation with IT technicians
• Good knowledge of advanced functions in Microsoft Office
• Working knowledge of contract management, understanding of service levels, performance monitoring and administration of documents
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 4,200€ and 5,000€ gross per month, depending on experience.
APCT1_LU
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